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2020-2021 Reporting Process

Please note: Each District must complete their 2020-2021 Outdoor School Report to gain access to their 2021-2022 Outdoor School Funding Application.  The 2020-2021 Outdoor School Report deadline is June 21, 2021.

Our online application/reporting tool is now available for 2020-2021 reporting.   

For those Districts who are thinking that you cannot implement your 2020-2021 outdoor school plans, please don't hesitate to contact us for ideas and assistance.

The 2020-2021 Outdoor School Measure 99 reporting process will use the online reporting system linked above.  Each district was required to register at the time of your application, so if you are uncertain of your login, please contact us for help, or if it’s just your password that you’ve lost track of, please use the "forgot your password" link under the left side of the login button.  

Once in the system, you will be asked to select the applicable COVID-19 Response Strategy for each school in your district.  If the school attended any form of outdoor school (Response Strategy A, B, or C), you would select the “Standard Report”, and if your school was forced to cancel your outdoor school because of COVID-19, you would select Response Strategy D (the cancellation report).

Each reporting form permits the district’s “outdoor school program lead” to either complete the report themselves, or to delegate the online completion of their school(s) report(s). The delegation process sends a link (in an email) to the district's delegate requesting that they complete the appropriate portions of the named school’s report.

IMPORTANT IMPROVEMENTS: The district or their delegate can enter the online system as little or as frequently as necessary to complete their report. However, as with most systems, you are encouraged to SAVE your work frequently. Also note: if you were delegated the report, please use the "Save" button while work is in progress. If you click on the "Save and Return to District or ESD" button, your link will be inactivated and you will not be able to return to the report. Also, to assist in the data collection process, the Outdoor School team has created a 2020-2021 Report Questions document for your use.

The Response Strategy D (cancellation report) form is limited to questions about total incurred costs (not in per-student dollars), other funding sources, general comments, and it requires that the school/district provide a complete package of backup documentation for the cost reimbursements requested. 

We also recommend that you review the following documents so you'll be starting the process with a complete understanding of the funding process.

Frequently Asked Questions (FAQs) 

Budget Categories and Fiscal Policies

Please note that your district cannot (yet) submit for two payments (fall and spring). Only one report/payment cycle can be managed at this time. We appreciate your understanding!

2021-2022 Application Process

The 2021-2022 Outdoor School Funding Application process will open in the spring of 2021. 

If your district has not yet used our online system, your district will need to register as a user (select "Create a new account" in the lower right below the login button), and you’ll need your Intergovernmental Agreement (IGA) number to identify you as a unique and qualified registrant. If you do not have an IGA with Oregon State University or do not have a copy of the agreement, please contact us for help.

Once registered, this username/password will be used for all future access (only one registrant per district). If the password is lost, please use the "forgot your password" link under the login form. As with the reporting form, the application form permits the district’s “outdoor school program lead” to complete the application themselves, or delegate the online completion of their school(s) application(s). The delegation process sends a link (in an email) to the district's delegate requesting that they complete the appropriate portions of the named school’s application.

IMPORTANT FEATURES: The district or their delegate can enter the online system as little or as frequently. Also note: if you were delegated the application, please use the "Save" button while work is in progress. If you click on the "Save and Return to District or ESD" button, your link will be inactivated and you will not be able to return to the application. To assist in the data collection process, the Outdoor School team will create a 2021-2022 Application Question document for your use (it will be linked here when the Application system is opened for use).

We also recommend that you review the following documents so you'll be starting the process with a complete understanding of the funding process.

Frequently Asked Questions (FAQs) (including 2021-2022 thresholds)
Budget Categories and Fiscal Policies

2021-2022 Reporting Process

The 2021-2022 Outdoor School Reporting deadline will likely be in June, 2022. The system will be open to accepting reports in spring 2022 and as in previous years, your district cannot (yet) submit for two payments (fall and spring). Only one report/payment cycle can be managed at this time. We appreciate your understanding!.

TIMELINES:

2020-2021 Reports: 

  • March 15, 2021 - the Reporting system is opened. Those Districts who are considering not implementing outdoor school this spring, please contact us for ideas and support.
  • June 21, 2021 — 2020-2021 Outdoor School Reports are DUE to OSU. Please don't hesitate to contact your regional coordinator if you feel that you cannot make this deadline.

2021-2022 Applications: PLEASE NOTE - You cannot access your 2021-2022 application until the district's 2020-2021 report is competed.

  • May 12, 2021 (updated from April 29, 2021) — the 2021-2022 Application Process is OPEN
  • June 5, 2021 — Deadline for first consideration of applications
  • November 15, 2021 — the 2021-2022 Application Process CLOSES 

2021-2022 Reports: 

  • March 21, 2022 - the Reporting system is tentatively scheduled to open
  • June 20, 2022 — 2021-2022 Outdoor School Reports will be DUE to OSU. 

Questions?

Please don't hesitate to contact us at outdoorschool@oregonstate.edu or 541-737-4391 if you have any questions about the Outdoor School Program!