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Thank you for your interest in the 2020 Outdoor School Provider Gathering at Camp Tadmor. The main gathering is January 22-23, 2020, starting at 10:00 am on the 22nd and finishing at approximately 2:00 pm on the 23rd. Our plan is to offer an afternoon of optional sessions on Tuesday, January 21, 2020.

We strongly recommend that you read ALL of the information on this page, as it will make your registration process a bit easier to complete.  Once you've read this page, please use the following link: https://beav.es/ZbY to register. The registration form will collect your NON-REFUNDABLE $25 registration fee and ask you to provide basic information about yourself, your facility/site, and which possible topics/sessions you’re most interested in learning about/participating in while at the Gathering.

We require that each person registers to attend, but the registration fee can be waived for those for whom it would be a burden to pay. In addition, mileage reimbursement and/or stipends will be available for participants who register by November 21, 2019 and whose travel to, or time at the Gathering, is not paid for by an employer or organization. If you would like to be considered for a registration fee waiver, mileage reimbursement, or a stipend, please contact Rita Bauer, (541) 737-4391 or rita.bauer@oregonstate.edu by November 21, 2019.

Accommodation requests related to a disability should be made by December 31, 2019 to Rita Bauer, (541) 737-4391 or rita.bauer@oregonstate.edu. Dietary accommodations are discussed in the attendee section of the registration form.

To help everyone get to know one another, we hope to provide a printed booklet including information about all of us and/or our facilities/sites. The registration form will ask you to share a 100-word description of yourself, your site, program, or work and to upload one photo that you’d like to share in the booklet.

 

OPTIONAL AND MAIN EVENT SESSION DESCRIPTIONS

As mentioned previously, We are also offering the following half day optional sessions the afternoon of the 21st.

  • Camp Attitude Tour. Learn how Camp Attitude provides full inclusion programming for people affected by disabilities. Located on the banks of the upper South Santiam River, Camp Attitude is committed to “changing lives, one camper at a time”. Their 40-acre campus includes fully accessible bathing facilities, over 2 miles of paved trails, and more. Today, many of the facilities have been upgraded and Camp Attitude has become a premiere campground for able-bodied and non-able-bodied campers.
  • Outdoor School for All - Common Measures Project. Targeted workshop informed by evaluation results (i.e. outcomes from student survey administered in spring 2019, a.k.a Common Measures). Providers utilize their program-specific evaluation reports to identify areas of strengths and weakness (based on data). Providers and facilitators collaboratively identify strategies for programmatic improvement which are specifically linked to and achieve greater student outcomes. Strongly recommended for all program providers - not only those who participated in annual evaluation.

 

Over the course of the Gathering, we will be offering the following plenary sessions (for all attendees):

  • An Introduction to the OSU Extension Service Outdoor School program’s NEW Racial Equity and Accessibility/Special Education Improvement Tools. Charissa Jones, the OSU Extension Service Outdoor School program Outreach and Inclusion Coordinator will introduce these tools, which when implemented by your program will provide you with an evidence-based snapshot of the policies, practices, and organizational culture related to racial equity and/or accessibility/special education within your program. Use of these tools will demonstrate your ability to “talk the talk AND walk the walk” to your district administrators, teachers, and most importantly to students and their families.
  • Outdoor School Facility and Provider Cost/Pricing Model Project. Andy Lindberg from Friends of Outdoor School will introduce attendees to this project and solicit input/collect data from attendees. Your input is vital to the success of this project, which if done well, will benefit all outdoor school sites and facilities
  • Outdoor School Site and Provider Panels. Our goal is to clearly frame the intent of the Gathering (success through collaboration rather than competition) and, using sessions with whole group discussions and/or networking events, to get a more complete understanding of the wants, needs and haves of outdoor school sites/facilities and providers.

 

For the remainder of your time at the Gathering, we hope to offer a variety of sessions that will meet the needs of the variety of attendees present. The registration form will ask you to select five (5) topics/sessions (that you feel you would most likely attend) from the following list of topics/ sessions. Please note: This isn’t a commitment to attend these sessions, but rather an indication of interest.

  • Outreach and Partnership: Statewide outdoor school funding and working with the Oregon State University (OSU) Extension Service Outdoor School program
    • The OSU Extension Service Outdoor School program team invites you to attend an Outdoor School Information and Listening session. This session offers an opportunity to learn about the role of the OSU Outdoor School program, the application and reporting process, the reimbursement process, the plan for next year, and how your organization can get involved.
  • Learning Landscapes Design’s (LLD) Americans with Disabilities Act (ADA) assessment tour of Camp Tadmor
    • Can a camp really be accessible? In this session we will think beyond ADA parking and restrooms and identify ways to make an inclusive camping experience. LLD will lead a tour of Camp Tadmor identifying accessible and inclusive design opportunities and priorities. LLD is a landscape architecture firm with a strong background in learning spaces and strategic facilities planning for camps.
  • Risk Management - Best practices for outdoor school facilities and providers
    • This session will explore the key components all outdoor school providers should address to ensure a safe learning experience for children and to reduce exposure to risk for our organizations.
  • Establishing Working Partnerships with Schools/Districts
    • Camp Tadmor’s Dave Bertz and members of the OSU Extension Service Outdoor School program staff will share their experiences to help you begin to develop partnerships with school districts or individual schools to deliver outdoor school programming on your site.
  • Making Outdoor School More Accessible: A Panel Discussion of Universally Designed Outdoor Learning Experiences
    • Do you want your outdoor school program to be an accessible experience for all students, but are unsure where to start? This interactive panel discussion features representation from visible and invisible disabilities, as well as advice from special education specialists. The panelists will share personal stories, as well as concrete advice on how to make the outdoor experience inclusive and accessible. A great introduction for people who are new to accessibility and want to learn more.
  • Facility Maintenance Issues
    • Ongoing maintenance of camp facilities is a critical factor in supporting a positive experience for students at outdoor school. This session will consider topics related to camp facility maintenance, such as: addressing the most common maintenance issues; developing a maintenance plan and prioritizing projects; increasing energy efficiency; and maintaining facilities specific to outdoor school programmatic needs.
  • More Money for Your Outdoor School Facility/Site or Program!
    • This session will provide outdoor school fundraising strategies such as grants, event and group rentals, capital campaigns, and other methods used to help raise the resources needed to support programs (beyond program and per student fees). Hear from Gray Family Foundation staff, OSU Outdoor School program staff, as well as camps and providers.
  • Community Engagement and Marketing
    • Many small organizations do not have ready access to communications professionals to help them successfully engage the community in their programs. In this session, Rachel Plasse will present a primer on communication methods that can engage potential partners, clients, supporters and/or donors.
  • Staffing, Hiring, Retention, and Volunteers - A Work Group Session
    • Join a conversational session with others to explore ways a network of outdoor school providers can work together to build a steady, capable and experienced pool of staff and volunteers.
  • The NEW Outdoor School High-Quality Instructional Resource Rubric - Version 2.0
    • What does high quality curriculum look like? Learn about a program self assessment tool that supports the review, development, and improvement of outdoor school curriculum.
  • Expanding the Universe of Outdoor School Providers through Inclusion
    • Join members of the OSU Outdoor School program staff and the Gray Family Foundation staff in a session exploring what it takes to be an outdoor school provider, and how supporting a diversity of providers will improve the outdoor school program as a whole.
  • Wood Cookies and Field Studies and Equity, Oh My! - Supporting Student Success with Alternative Models of Outdoor School (Magnet Programming for Specific Population Needs, or Non-Residential Outdoor School)
    • Join members of the OSU Outdoor School program staff and a panel of providers to learn how alternative models of outdoor school help to support 100% student participation, while still providing inclusive and equitable programming. This session looks at meeting students in their current realities, addressing misconceptions, and the tools for effective alternative models of outdoor school.
  • Partnering with those Connected to the Land: How to Engage with Indigenous Communities, Natural Resource Professionals, Ranchers, Farmers, and Others
    • Many outdoor school providers, especially in rural areas of the state, partner with Indigenous communities, natural resource professionals and land owners for instruction, expertise and access to study areas. Join in a conversation about how to build strong partnerships with folks who may have very diverse experiences, beliefs and values about the land and the people on it.

 

LODGING AND FOOD

The lodging included in your registration fee is in the cabins/yurts at Camp Tadmor. There are 11 bunk beds per unit and you will need to bring a sleeping bag or twin sheets and bedding. Cabins will be assigned by gender.

Showers are available in separate showerhouses near the cabins. Also, if you have an RV/tent/vehicle and would like to bring it as your lodging option, hookups are available. Finally, if you would like to stay in a more private setting, there are hotel options (at your own cost) in the following locations:

  • Lebanon - 17 miles from Camp Tadmor
  • Albany - 32 miles from Camp Tadmor
  • Corvallis - 35 miles from Camp Tadmor

Camp Tadmor makes an effort to serve alternate foods for gluten free, nut allergies and dairy free guests. However, they are unable to guarantee that cross contamination will not happen. Following review of the planned menu, guests are welcome to bring alternate foods and Tadmor will provide food storage and heating options for guests as needed. Tadmor also provides a salad bar at lunch and dinner, as well as yogurt, granola and oatmeal at breakfast.

 

MENTORING PROGRAM

The OSU Outdoor School program, with support from the outdoor school facility, site, and provider community, proposes to establish an Outdoor School Facility, Provider, and Site Mentoring Program. We envision starting the mentor relationship early in the process of a facility, site, or provider starting up a new facility, site, or program. We would need to get 10-20 experienced outdoor school providers or facility owners as mentors to support the mentoring of 3-4 novice providers, facilities, or sites. The OSU Outdoor School program has funds to provide a $500 stipend to mentors and $250 stipend to mentees. The year long program will include:

  1. Mentors hold a Pre-Gathering meeting with their mentees (zoom or phone)
  2. Mentor Training 101: Expectations and Overview - mandatory for those who sign up for the mentoring program. Details pending.
  3. Interaction and mentoring throughout the conference including but not limited to, assistance with session selection, networking, review of curriculum using rubric, and daily mentor team check ins (built into schedule).
  4. Monthly post conference check ins with mentees (logged and reported via Google forms)

Half of the stipend will be paid upon completion of items 1 and 2, and the second half upon completion items 3 and 4.

If you are interested in participating in this program, please indicate your interest in your registration.

Questions?

Please don't hesitate to contact us at outdoorschool@oregonstate.edu or 541-737-4391 if you have any questions about the Outdoor School Program!