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OUTDOOR SCHOOL APPLICATION AND REPORTING SYSTEM REGISTRATION
Every applicant must register in the Outdoor School application and reporting system, and each district must designate a representative, as only one designate is permitted per district.
The representative can register as a user by selecting "Create a new account" in the lower right below the login button.
Once registered, this username and password will be used for all future access (only one designated representative can register per district).
If the password is lost, please use the "forgot your password" link under the login form.
The application form permits the representative to complete the application for each school or delegate each application.
By delegating the application, an email with the link will be sent to the delegate for that specific school.
Once the application for every school is complete, the delegate can submit the application by clicking on “Save and return to District or ESD”.
The link will then be inactivated, and the delegate will not be able to return to the report.
Please do not hesitate to contact us at outdoorschool@oregonstate.edu for assistance.
IMPORTANT IMPROVEMENTS: Delegates and Designates are encouraged to SAVE their work frequently.
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2021-2022 Reporting Process
The Outdoor School 2021-2022 Reporting system is open.
Please note: Each District must complete their 2021-2022 Outdoor School Report to gain access to their 2022-2023 Outdoor School Funding Application.
NEW: In 2021-2022, the OSU Extension Service Outdoor School program will add indirect cost support to the district's reimbursed costs if the district submits their Outdoor School report by July 31, 2022. This indirect cost support will include $3.50 per participating student (no less than $500 and no more than $20,000 per district) in the district's final invoice / reimbursement.
A District submitting their Outdoor School report after July 31, 2022, but before October 31, 2022 will not receive the indirect cost support funds, but will receive reimbursement of their actual costs. Districts submitting their Outdoor School reports after October 31, 2022 will not be reimbursed for their outdoor school costs.
As in previous years, the report will require you to upload a PDF file of your outdoor school program’s agenda, schedule, or curriculum. We have some examples and an optional template that you are welcome to use as you gather these materials. Thank you to Rogue Environmental Education and Camp Tamarack for providing examples.
The 2021-2022 Outdoor School Measure 99 reporting process will use the online reporting system linked above. Each district is required to register in the online application/reporting tool. If the login name is lost or the designate changes, please contact us for help. If the password is lost, use the "forgot your password" link under the login form.
Once in the system, each approved school will select the applicable COVID-19 Response Strategy. If the school attended any form of outdoor school (Response Strategy A, B, or C), you will complete the “Standard Report”, and if the school cancelled outdoor school, please select Response Strategy D and complete the "Cancellation Report". The cancellation report form is limited to questions about total incurred costs (not in per-student dollars), other funding sources, general comments, and it requires that the school/district provide a complete package of backup documentation for the reimbursements requested. Please note that a district can only be reimbursed for cancellation related costs (deposits, etc.) if the cancellation was because of district or state imposed COVID-19 policies or restrictions.
Each reporting form permits the district’s designate to either complete the report, or delegate the online completion of their school(s) report(s). The delegation process sends a link (in an email) requesting the delegate register within the system (which is a one-time process) and they will then see the documents they've been asked to complete.
IMPORTANT IMPROVEMENTS: The designate or their delegate can log in to the online application/reporting system as often as necessary to complete their report. However, as with most systems, we encourage SAVING your progress frequently. Once a delegate clicks the "Save and Return to District or ESD" button, the delegate will no longer have access to that report through the online system. Also, to assist in the data collection process, the Outdoor School team has created a 2021-2022 Report Questions document for your use.
We also recommend that schools, districts, and designates review the following documents for complete understanding of the funding process.
Frequently Asked Questions (FAQs)
Budget Categories and Fiscal Policies
Only one report/payment cycle can be managed at this time. We appreciate your understanding!
2022-2023 Application Process
The 2022-2023 Outdoor School Funding Application process is now open.
If you have questions about 2022-2023 funding, please do not hesitate to contact us at outdoorschool@oregonstate.edu.
We have created a new tool to help districts/schools estimate how much funding to request in their outdoor school application.
Please visit our Estimating Costs for Outdoor School Applications page to view, download, and print the tool.
Districts that have not yet used the online application/reporting tool, will need to register as a user (select "Create a new account" in the lower right below the login button). Be prepared to register with the assigned Intergovernmental Agreement (IGA) number. Please contact us for help with questions regarding the IGA with Oregon State University or to get a copy of the agreement.
Once registered, this username/password will be used for all future access (only one registrant per district). If the password is lost, please use the "forgot your password" link under the login form. As with the reporting form, the application form permits the district’s designated representative to complete the application or to delegate the online completion of each school(s) application(s). The delegation process sends a link (in an email) to the district's delegate requesting that they complete the appropriate portions of the named school’s application.
IMPORTANT FEATURES: The district or their delegate can enter the online system as little or as frequently as necessary. Delegates and designated representatives are encouraged to SAVE their work frequently. NEW TO 2022-2023 APPLICATIONS - Delegates must now register (a one-time process) within the Application and Reporting system. The registration MUST be done by using the link provided in the delegation request email and then clicking on “Create a new account”. If the delegate uses the “Create a new account” from the online Application and Reporting tool - it will take them to the wrong registration form. Please remind them to use the link provided.
If you click on the “Save and Return to District or ESD” button, the delegate application will no longer be visible in your delegate “home screen” (seen after you login with your delegate credentials), and you will not be able to return to the application. To assist in the data collection process, the Outdoor School team has created a 2022-2023 Application Question document for your use.
We also recommend the designated representatives and delegates to review the following documents for a complete understanding of the funding process.
Frequently Asked Questions (FAQs) (2022-2023 baseline funding values have not yet been established)
Budget Categories and Fiscal Policies
TIMELINES:
2021-2022 Reports:
- March 21, 2022 - the Reporting system is OPEN.
- July 31, 2022 — 2021-2022 Reports submitted by this date qualify for indirect cost funds.
- October 31, 2022 - Reimbursement Deadline - Districts submitting reports after this date will not be reimbursed for their outdoor school costs.
2022-2023 Applications:
PLEASE NOTE - The 2022-2023 application can only be opened after the district's 2021-2022 report is completed.
- June 2022 — the 2022-2023 Application Process is OPEN.
- November 15, 2022 — the 2022-2023 Application Process will CLOSE.
2022-2023 Reports:
- December 1, 2022 - Tentative opening date for the 2022-2023 Reporting system.
- July 31, 2023 - Preferred Reporting Deadline - Status of indirect cost funds is pending.
- October 31, 2023 - Reimbursement Deadline - Districts submitting reports after this date will not be reimbursed for their outdoor school costs.