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2020-2021 Reporting and 2021-2022 Application Process

Please read the content below to understand the process thoroughly, and use this button or the links below to access the online application and reporting system.

OUTDOOR SCHOOL REGISTERING AND APPLICATION DETAILS

First, every applicant must register in the grant system. A district will designate a representative. The designate can register as a user by selecting "Create a new account" in the lower right below the login button. Please contact us for assistance. Once registered, this username and password will be used for all future access (only one designate can register per district). If the password is lost, please use the "forgot your password" link under the login form.
The application form permits the designate to complete the application for each school or delegate each application. By delegating the application, an email with the link will be sent to the delegate for that specific school. Once the application for every school is complete, the delegate can submit the application by clicking on “Save and return to District or ESD”. The link will then be inactivated, and the delegate will not be able to return to the report.

IMPORTANT IMPROVEMENTS: Delegates and Designates are encouraged to SAVE their work frequently.

2021-2022 Application Process

The 2021-2022 Outdoor School Funding Application process will open in the spring of 2021. 

If the district has not yet used the online application/reporting tool, the district will need to register as a user (select "Create a new account" in the lower right below the login button). Be prepared to register with the assigned  Intergovernmental Agreement (IGA) number. Please contact us for help with questions regarding the IGA with Oregon State University or to get a copy of the agreement.

Once registered, this username/password will be used for all future access (only one registrant per district). If the password is lost, please use the "forgot your password" link under the login form. As with the reporting form, the application form permits the district’s delegate” to complete the application or delegate the online completion of each school(s) application(s). The delegation process sends a link (in an email) to the district's delegate requesting that they complete the appropriate portions of the named school’s application.

IMPORTANT FEATURES: The district or their delegate can enter the online system as little or as frequently. Delegates and designates are encouraged to SAVE their work frequently.

If you click on the "Save and Return to District or ESD" button, your link will be inactivated, and you will not be able to return to the application. To assist in the data collection process, the Outdoor School team will create a 2021-2022 Application Question document for your use (it will be linked here when the Application system is opened for use).

We also recommend the designate and delegates review the following documents, for a complete understanding of the funding process.

Frequently Asked Questions (FAQs) (including 2021-2022 thresholds)

Budget Categories and Fiscal Policies

2020-2021 Reporting Process

Please note: Each District must complete their 2020-2021 Outdoor School Report to gain access to their 2021-2022 Outdoor School Funding Application.  The 2020-2021 Outdoor School Report deadline is June 21, 2021.

Our online application/reporting tool is now available for 2020-2021 reporting.   

For Districts who are thinking capacity limits  implementing 2020-2021 outdoor school plans, please don't hesitate to contact us for ideas and assistance.

The 2020-2021 Outdoor School Measure 99 reporting process will use the online reporting system linked above.  Each district is required to register in the online application/reporting tool.  If the login name is lost or the designate changes, , please contact us for help.  If the password is lost, use the "forgot your password" link under the login form. 

Once in the system, each approved school will select the applicable COVID-19 Response Strategy.  If the school attended any form of outdoor school (Response Strategy A, B, or C), you would select the “Standard Report”, and if the school was forced to cancel outdoor school because of COVID-19, select Response Strategy D (the cancellation report).

Each reporting form permits the district’s designate to either complete the report, or delegate the online completion of their school(s) report(s). The delegation process sends a link (in an email) requesting the delegate complete the appropriate portions of the named school’s report.

IMPORTANT IMPROVEMENTS: The designate or their delegate can log in to the online application/reporting system as often as necessary to complete their report. However, as with most systems, we encouragSAVING progress. Once a delegate clicks the "Save and Return to District or ESD" button, the link will be inactivated and the delegate will not be able to return to the report. Also, to assist in the data collection process, the Outdoor School team has created a 2020-2021 Report Questions document for use.

The Response Strategy D (cancellation report) form is limited to questions about total incurred costs (not in per-student dollars), other funding sources, general comments, and it requires that the school/district provide a complete package of backup documentation for the reimbursements requested. 

We also recommend that schools, districts, and designates review the following documents for complete understanding of the funding process.

Frequently Asked Questions (FAQs) 

Budget Categories and Fiscal Policies

Only one report/payment cycle can be managed at this time. We appreciate your understanding!

2021-2022 Reporting Process

The 2021-2022 Outdoor School Reporting deadline will likely be in June, 2022. The system will open for reports in spring 2022.   Only one report/payment cycle can be managed at this time. We appreciate your understanding!

TIMELINES:

2020-2021 Reports: 

  • March 15, 2021 - the Reporting system is opened. Those Districts who are considering not implementing outdoor school this spring, please contact us for ideas and support.
  • June 21, 2021 — 2020-2021 Outdoor School Reports are DUE to OSU. Please don't hesitate to contact your regional coordinator if you feel that you cannot make this deadline.

2021-2022 Applications: PLEASE NOTE - The 2021-2022 application can only be opened after  the district's 2020-2021 report is competed.

  • May 12, 2021 (updated from April 29, 2021) — the 2021-2022 Application Process is OPEN
  • June 5, 2021 — Deadline for first consideration of applications
  • November 15, 2021 — the 2021-2022 Application Process CLOSES 

2021-2022 Reports: 

  • March 21, 2022 - the Reporting system is tentatively scheduled to open.
  • June 20, 2022 — 2021-2022 Outdoor School Reports will be DUE to OSU.
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