The Oregon State University (OSU) Extension Service Outdoor School program is committed to supporting equitable and inclusive outdoor school programs for Oregon’s students as described in ORS 327.390. To support and further invest in the outdoor school community’s efforts to provide outdoor school experiences that promote Equity, Diversity, Accessibility, and Inclusion (EDAI), the OSU Extension Service Outdoor School program is offering this 2022 Accessibility and Inclusion Site Improvement grant. These grant funds will support innovative improvements to 1) outdoor school site access, as well as 2) inclusion in the outdoor school experience for Oregon’s 5th and 6th graders.
We invite organizations with sites located in Oregon and providing outdoor school to students funded with OSU Outdoor School funds to submit applications to fund projects that reflect the Mission, Vision, and Values of the OSU Outdoor School program.
Applications should include at least one of the following site improvement components:
To receive funding, all projects must include implementation of the OSU Outdoor School program’s Special Education and Accessibility Self-Evaluation Tool (SEASET). Applying organizations are permitted to implement the other Self-Evaluation Tools as well, but implementation of the SEASET is required.
The application system will open on Wednesday August 31, 2022, and close at 5:00pm December 31, 2022, or when available funds are depleted. Application review will begin (depending upon the applications received) no earlier than October 17, 2022. We encourage applicants to complete your online application and upload all required materials in advance of the due date; giving time to troubleshoot technological issues.
A link to the online application system can be found in the photo at the top of this page. The application system and our review teams will require that the application include:
Applications must include the following REQUIRED application components. If an application does not address all requirements, the project will not be funded.
Questions may be submitted via email to Priscilla.Johnson@oregonstate.edu until September 16, 2022. The subject line should include the applicant (organization) name and “ACCESSIBILITY AND INCLUSION SITE IMPROVEMENT GRANT”. All submitted questions (anonymized as necessary) and their answers will be posted on the OSU Extension Service Outdoor School website by October 1, 2022.
Once a grant has been approved, a contract will be sent for signature through DocuSign. The Grantee is responsible for assuring that their email system will accept OSU’s emails via DocuSign and that the organization’s grant manager will respond to the request for signature.
Grantees will submit an Initial Approval Request after the contract has been executed. The payment requested at this time is intended to permit project work from the time of grant execution until the first annual report period starts (April 1). Remaining disbursements will be requested annually after the grantee’s annual progress report (due on April 1 of each year) is approved.
Approved Grantees are required to submit annual progress reports on or before April 1 of each year, and a Final Report within one month of project completion. All reports will be to the Outdoor School program office using the same online system used to apply for the grant.
By April 1 of each year, Grantees must provide a Progress Report which will request:
Within one month of the scheduled end of their project, Grantees must submit (using the online grant management system) their final report. The final report will ask:
Please note: The OSU Extension Service Outdoor School program office (or their designated representative) reserves the right to request to attend or observe professional training sessions and/or tour construction sites at any point during the application review or grant implementation process.
Consumable items purchased by Grantee and used during the completion of the project (including training materials and/or construction supplies, such as lumber, concrete, and gravel). Materials purchased before grant approval should be included in the budget as match or in-kind contributions. Grantees cannot purchase materials to stock up for projects beyond the approved scope of work. Costs for materials provided by construction contractors, facilitators, consultants, or contracted trainers should be included within their contract in the Contracted Services category.
Overhead or administrative costs that cannot be readily identified to a specific project or function but are incurred by an organization (e.g., facilities, rent, administrative time, electricity, and telephone). Applicants can request up to 10% of the proposed contracted budget with justification. Grantees are not required to submit receipts for indirect costs within their grant reports.
All funded projects must include the use of the Special Education and Accessibility Self-Evaluation Tool (SEASET) (available on the Outdoor School website).
Funding cannot be used for previously completed work, fundraising events, religious activities, deficit funding, lobbying, the purchase of equipment, construction machinery/heavy equipment, vehicles, job shacks/mobile office units, real estate, property, or the construction of capital improvement projects (new buildings). Equipment is defined as nonexpendable items with a useful life beyond the project and with a per unit cost of more than $2,500. If your project requires the purchase of equipment related to accessibility, please contact Priscilla Johnson (firstname.lastname@example.org) prior to submitting your application to receive authorization to include equipment.
Construction and improvement projects may include support for in-progress projects if the original project start date was July 1, 2022, or later. All grant funded tasks must be completed by May 31, 2025
 An accessibility audit is conducted by a contractor specializing in accessibility and establishes how well the outdoor school site (including existing buildings) provides access and ease of use by a wide range of potential users. An accessibility audit can assist an organization in prioritizing needs to support long term planning.
 Matching or in-kind funds are defined as additional resources expended by the Grantee organization to further the grant objectives including material, equipment, personnel, and other grant funding.
 If the scope of work is targeted towards increasing participation or improving the experience of students of a particular race, national origin or sex, students who do not fall into the applicable category may not be excluded from a benefit or activity because of their race, national origin, or sex. In other words, though scopes of work may be targeted towards increasing participation or improving the experience of students of particular races, national origins or sexes, all races, national origins and sexes of students must have equal opportunity to receive any benefit or participate in any activity that is part of the scope of work.